April ‘26 Meeting Minutes

WTF Board Meeting Minutes

Date: April 19, 2026
Time: 6:20 PM
Location: Virtual

Attendees

Attendees not recorded.

Agenda

1. Review and Affirm Previous Meeting Notes

• Reviewed previous meeting minutes.

• Meeting Notes Folder referenced for recordkeeping.

Finances

Current Account Balance: $339.11

Recent Transactions

• $88 – Monthly storage rental

• $30 – Zoom subscription

• $538 – Payment to Moth Eye Creative

  • Remaining balance: $500 (previously $1,038)

  • Final payment scheduled for May 2026

• $378.80 – Flight purchase for headliner Jeez Loueez

• $500 – GDAC room rental deposit

• $28.25 – Mailchimp authorization

• $140 – Busy Beaver stickers

• $17.32 – FedEx printing

Old Business

April 10 Nite Market

• Event attendance exceeded 150 attendees.

• 12 vendors participated.

• $375 raised through vendor fees and sponsorship support from Celestial Café.

• Final revenue figures from Secret Garden and Black Locust are still pending.

Point Bank

• Nadia and Domino will continue work on the Point Bank project early next week.

Board Nomination Committee

• Recruitment efforts remain ongoing.

• Follow-up meeting with Andy scheduled for April 20.

• Alicia Claytor has been contacted regarding her application.

• Cathy Torres is updating her résumé for submission with her application.

• Additional nominations and applications are encouraged.

FemmeFest 2026 Budget

• Budget implementation continues as planned.

• Budget document remains available for review.

Performer Applications

• 83 performer applications have been submitted.

• Casting Round 2 scheduled for April 20.

After-Parties

Confirmed Events

Thursday, September 10

Location: Bearded Monk

• Community partner still to be determined.

• SASS is being considered as a potential partner organization.

Friday, September 11

Location: Harvest House

• Collaboration confirmed with Butch Femme Social Club.

• DJ to be confirmed; Diva Summer is being considered.

Saturday, September 12

Location: Dan's Silverleaf

• Decades Dance Party confirmed.

• DJs:

  • Gary Barnhart

  • Joey Liechty

Partnerships & Collaborations

Butch Femme Social Club

• Partnership remains active.

• Organization will collaborate on the Friday night after-party at Harvest House.

Sausage Party Sunday at Anderson's

• Partnership remains confirmed.

• Appreciation expressed for board approval of the associated budget.

Committee Updates

Operations Committee

Travel & Lodging

• Staybridge Suites has been confirmed as the official host hotel for FemmeFest 2026.

Communications

• Meeting scheduled for April 20 at 4:00 PM with Tae of Stone Moth to discuss communications support and implementation plans.

Upcoming Fundraising Events

May 2, 2026 – DJ U-Haul Dance Party

Location: True Leaf

• Event confirmed.

• RSVP available at femmefest.us/dance

Sponsorship

Sponsorship Outreach

• Planning Committee support resource remains available:

  • How to Ask for Money: Quick N' Dirty Guide

Donations Received

• Anonymous donation received: $100

Tabling at Denton Wesley Foundation

• Board members discussed identifying Wednesdays and Thursdays for volunteer tabling shifts.

• Scheduling to be coordinated in the coming weeks.

New Business

Donor Outreach Assignments & Deadlines

• Discussion held regarding assigning donor outreach responsibilities among board members.

• Individual assignments and deadlines to be established.

Education Track Management

• Isabelle requested to schedule dedicated planning time for development of the Education Track.

• Programming Committee will provide support as needed.

FemmeFest Fund-a-thon Team

Board members were encouraged to join the FemmeFest Fund-a-thon Team.

Purpose:

• Raise funds for TEA Fund initiatives.

• Create a sustainable fundraising model that does not require use of festival operating funds.

Participation link:

• femmefest.us/femmeslovefundathon

Action Items

Action ItemResponsible PartyTimelineContinue Point Bank project workNadia & DominoNext weekConduct Board Nomination follow-up meeting with AndyBoard LeadershipApril 20Complete Casting Round 2 reviewsCasting CommitteeApril 20Meet with Tae of Stone Moth regarding communications supportCommunications TeamApril 20Establish donor outreach assignments and deadlinesBoard MembersUpcomingSchedule Education Track planning meetingIsabelle & Programming CommitteeUpcomingCoordinate tabling dates at Denton Wesley FoundationBoard MembersUpcomingRecruit participants for FemmeFest Fund-a-thon TeamAll Board MembersOngoing

Closing

Final Remarks

• Board members reaffirmed continued momentum toward FemmeFest 2026 planning.

• Key priorities remain sponsorship outreach, board recruitment, fundraising, and programming development.

Adjournment

• Motion to adjourn made by Nadia.

• Motion seconded and approved unanimously.

• Meeting adjourned.