February ‘26 Board Meeting Minutes
WTF Board Meeting Minutes
Date: February 8, 2026
Time: 3:00 PM
Location: Virtual
Attendees
Domino
Marie
Bunny
Nadia
Josh
Agenda
1. Review and Affirm Previous Meeting Notes
Reviewed previous meeting notes.
Meeting notes folder referenced for recordkeeping.
Old Business
Point Bank
Site visit has not yet been completed.
Board Nomination Committee
Committee formation work will begin this week.
Board members will begin outreach via text messages and phone calls to gauge interest in serving on the nomination committee.
Goal is to establish a committee of 3–4 members.
Due Date: January 18, 2026.
Finances
Current Account Balance: $211.03
Recent Transactions:
$60 – Monthly storage rental
$30 – Zoom subscription
$100 – Transfer from personal checking account
$500 – Payment to Moth Eye Creative
Remaining balance: $1,038
New Business
FemmeFest 2026 Budget Review
The proposed 2026 budget was reviewed.
Key Considerations:
Budget includes approximately $3,800 in performer compensation, consisting of:
$1,000 for headliner fees
$50 performance stipend for each incoming cast member
Providing all performers with the $50 stipend would eliminate the travel-fund show and travel funding program.
The Moth Eye Creative budget line remains an estimate and should be reduced wherever possible.
Proposed Cost-Saving Measures:
Limit Moth Eye Creative services to event photography and videography coverage.
Offer headshots and individual performance videos as optional add-on services paid directly by performers.
Performers would be responsible for signing up and paying for those additional services.
Judging Considerations:
Budget does not currently include appearance fees for additional judges outside of headliners.
Returning step-down performers may be invited to judge for an additional fee.
Any outside judges will be compensated according to their established rates.
Headliners
Confirmed bookings:
Jeez Loueez
Pressure K
Performer Applications
Application release date moved to March 1, 2026.
Delay will allow time to finalize additional information, partnerships, and logistics.
After-Parties
Planned locations:
Thursday: Bearded Monk
Friday: Harvest House
Saturday: Dan's
Partnerships & Collaborations
Butch Femme Social Club
Exploring partnership opportunities for:
A fundraising event
Friday night after-party at Harvest House
Sausage Party Sunday at Anderson's
Meeting scheduled with Buck on February 24 or 25 to discuss partnership opportunities.
Committee Updates
Operations Committee
Travel & Lodging
AJ and Aurora will begin sending assignments this week.
Hotel accommodations discussion:
Secure two hotel options for attendees, or
Negotiate a larger room block with a single hotel partner.
Aurora will begin outreach to Airbnb hosts for additional lodging options.
Communications
Stone Moth is developing a communications guide.
Follow-up planned this week regarding timeline and support for account management.
Upcoming Fundraising Events
May 2, 2026
DJ U-Haul Dance Party at True Leaf
Plans include:
Triptych will remain open during the event.
DJ performance from a U-Haul setup.
Event will coincide with regular Saturday vendors and activities.
Donation collection throughout the venue.
Request participating vendors and True Leaf donate a percentage of sales to FemmeFest.
Date TBD
Black Locust + Delta8Denton Open Stage Drag Show
Planned activities:
Vendor participation
Donation collection at the door and via QR codes
Raffles
Potential auction featuring tickets and other donated experiences
Sponsorship
Sponsorship outreach efforts should begin immediately.
Board members discussed creating individual prospect lists for sponsorship and donation requests.
Past donor list will be used as a reference.
Action Item: Each board member will compile a list of businesses, organizations, and individuals to approach for sponsorships and donations.
Action Items
Action Item
Responsible Party
Due Date
Begin outreach for Board Nomination Committee members
All Board Members
Jan. 18, 2026
Establish 3–4 person Board Nomination Committee
Board
Jan. 18, 2026
Send travel and lodging assignments
AJ & Aurora
This week
Follow up with Stone Moth regarding communications support
Communications Team
This week
Meet with Buck regarding Sausage Party Sunday partnership
TBD
Feb. 24–25, 2026
Develop sponsorship prospect lists
All Board Members
Ongoing
Closing
Final Remarks
Continued planning for FemmeFest 2026 remains on track.
Focus areas for the coming month include committee formation, sponsorship outreach, partnerships, and fundraising initiatives.
Meeting Adjourned
