3.02.25 Board Meeting Notes
WTFBoard Meeting
2 March 2025 / 1:00 PM / Zoom
Attendees
Birdie
Bradley
Dasia
Kristen
Latravious
Marie
Peaches
Symoan
Tulla
Vixie
Opening Exercise:
Nonviolent Communication Workbook
Pages 21 - 30
Please read pages 1-10 on your own time.
3-5 min break
Agenda
Board Members - New
WELCOME Vixie, Latravious, and Kristen/Ranch!
Old Business
C3 process!
Formation form submitted and approved
Applied for EIN form
We are so close to being 10000% legit!
PanEctor Printing @ festival
Emailed on 2/25 re: saturday printing and preorders, will keep y’all posted
We will most likely start design process for shirts in April or may
Asked about pre orders and pickups for ppl in most recent correspondence
Thin Line Film Fest (fundraiser show)
Saturday, April 26th @ Harvest House
Location moved due to drama within thin line x rgrs
Tanner asked about where the dressing room is- potentially in the dart-pit area
Do we need to bring rugs to accommodate the rough stage.
GDAC Partnership - Education Programming
Can we talk about a general “needs” list we might need from the education room for our instructors?
PA/ Speakers
Presentation/ Vixie has projector that we can use
Are we using Greenspace for Dance Classes
Possibly using indoor of gloves for dance?
Create materials about how to get around denton
Asana
Working on paying for the premium version of Asana so we can all be on Asana.
Do we want to pay for this? Is this a cost we want to incur, or would y’all be able to manage a well-structured spreadsheet?
Let’s use asana- trial of upgrade.
Siren Production Contract
Lawyer instructed us to not pursue the issue further due to low stakes. We will not be paying SP anything further and they have been removed from our organizational materials. We have not heard back from them since our last correspondence.
Individual updates and their committees:
Board Member/Dept Chair
Update
Needs / Notes
Art Dept (Birdie)
N/a
n/a
Communications (Tulla)
n/a
needs to get with Marie & Sydney re content
Development (Bradley)
OUT
OUT
Education (Vixie)
not expected to update
n/aMoth
Executive/Board(Marie)
yay 501 c 3
Marie to get annual report to board members
Hospitality (Dasia)
will share email template with new team member!
n/a
IT (Latravious)
not expected to update
n/a
Operations (Kristen)
not expected to update
n/a
Talent & Competition(Symoan)
Saturday Headliner Booked
n/a
Tech Dept (Peaches)
n/a
n/a
New Business
Department Check-Ins
How’s it going?
Specifically department chairs w/ their committee members
Headliner Review
Take it away, Symoan
Budget
Review and approve full festival budget
Photographer(s) quote review
Videographer(s) quote review
Moth Eye, aye’s have it lol
we need to discuss the package
The current, specific budget asks?
Schedule our volunteer meet and greet mixer! (career day setup)
When is most reasonable? May? August? (school)
May 4th Mixer Day,3-5 pm Danielle to reach out to Union Bear to secure room.
Schedule casting day (within the next month)
SLEEPOVER?!
101 applications
This will be a day for us to review all of the performers' applications in support of the talent committee. We will get snacks and make a day of it!
This could also be a virtual casting session if tha t’s easier.
Tabling conversation- in the mean time Symoan is going to send a doodle poll with dates
LT: Discuss the possibility of doing a semi annual event that is similar to the bartender burlesque that happens, but in this case is with performers who want to get into performing but haven't had the opportunity to do so.
Videography Day?
How to flesh out mentor/mentee program
LT & Marie to discuss outside of BOD meeting space. Will update BOD
Sponsorship
Please share the sponsorship deck with friends, family, colleagues, rich friends, etc - the asks can start right now.
Notes
Notes here for Historian
New Business
Old Business
Action Items
Next Meeting Agenda: Sunday, April 6th
NVC Workbook, pages 31 - 40(?)
